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Shortcuts are saved filter states (sometimes called saved views) that remember how you narrowed the roster or a report. Instead of choosing school year, language, grades, classes, and reading tiers every time, you save that combination once and open it again from the Shortcut control.

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Example

Suppose you often review 4th and 5th grade students who are in Reading Tier 3 for the current school year and language. You can create a shortcut named something like Gr 4–5 · Tier 3, save those filter choices, and apply the shortcut whenever you need that cohort. The same shortcut works in more than one place. After you use it on Students, you can switch to Assessments or open a report (for example Growth or Reading tier distribution), apply the same shortcut there, and hFlow sets the filters that screen supports, so you are looking at the same group of students without rebuilding the filters each time.

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Shortcuts vs student groups

ShortcutsStudent groups
What they saveA view: filter settings (year, language, grades, classes, tiers, and for teachers which assignments are included)A list: specific students you added to a named roster
Typical useDay-to-day roster, gradebook, and report filteringCommunications sessions and targeted outreach
Changes when roster changesThe shortcut still applies the same rules; students who newly match the filters appear, and those who no longer match drop offMembership is fixed until you edit the group in Manage Groups
Shortcuts do not replace groups. Use a shortcut when you want a reusable filter recipe; use a student group when you need an explicit named list of students for messaging.

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What shortcuts remember (and what they do not)

Shortcuts can store:
  • School year and language
  • Grades and classes (where the screen has those filters)
  • Reading tiers on Students
  • Class assignments included in the shortcut (teachers)
They do not store table search text, column sort, or the Show Reading Only toggle on Students and Assessments. Those stay separate each time you work on the page. You can save up to 50 shortcuts. hFlow also restores your last used shortcut when you sign in, when it is still available.

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Where shortcuts appear

Look for the Shortcut label and chip ( Shortcuts… or your shortcut name) in the filter area on:
  • Students → View Students
  • Assessments
  • Reports: Growth (reading), Language progress, Reading tier distribution, Grade language distribution, and student progress charts that use the shared filter bar
All of your shortcuts live in one list; pinning and order are the same everywhere.

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Admin vs teacher

Administrators save org-wide filter context: school year, language, grades, classes, and reading tiers on Students. Shortcuts are personal to your account, not shared automatically with other staff.Teachers save shortcuts for your class assignments (pick at least one when you create a shortcut). On Students, you can also save reading tiers and grade/class filters within those assignments. A built-in All my classes shortcut cannot be deleted. On Assessments and reports, the shortcut applies year, language, grades, classes, and assignment scope, not reading tiers, because those screens do not use tier filters.

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How the shortcut chip works

  1. Shortcuts… (neutral chip), no shortcut is active; filters are set manually.
  2. Blue chip with a name: a shortcut is active and your filters match what was saved.
  3. Modified (amber chip), you changed filters after applying a shortcut. Use Save to update that shortcut, Save as new to keep a copy under a new name, or Reset to return to the saved filters.
Double-click the shortcut name on the chip to rename it quickly. Click ✕ on the chip to leave shortcut context while keeping your current filters as they are.

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How to create a shortcut

  1. Set the filters on the page the way you want them (year, language, grades, classes, tiers, and for teachers the assignments to include).
  2. Click Save as shortcut (lime button), or open the shortcut chip and choose ＋ Save current filters as new shortcut…
  3. In Save shortcut, enter a Shortcut name (1–40 characters). Optional name suggestions may appear based on your filters.
  4. Review This shortcut will remember (and for teachers, confirm which class assignments are checked).
  5. Optionally turn on Pin so the shortcut appears at the top of your list.
  6. Click Save shortcut.
You cannot save a shortcut that duplicates the same filters as one you already have; change a filter or use a different name on the existing shortcut.

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How to apply a shortcut

  1. Click the shortcut chip (Shortcuts… or the current name).
  2. Optionally type in Search shortcuts… to find one by name.
  3. Click a shortcut in Pinned or All shortcuts.
The page applies the saved filters immediately. On reports and Assessments, only filters that screen supports are updated; other saved values stay on the shortcut for when you open Students.

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How to pin a shortcut

  • When saving: check Pin in the Save shortcut dialog.
  • From the list: click the pin icon next to a shortcut (filled pin = pinned).
  • In Manage shortcuts: click the pin icon on a row.
Pinned shortcuts appear under Pinned at the top of the menu.

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How to rename a shortcut

  1. From the chip: double-click the shortcut name while it is active, type the new name, and confirm.
  2. From the list: open the chip, hover a row, and click Rename.
  3. From Manage: open Manage, click the shortcut name, and edit inline.

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How to reorder shortcuts

  1. Open the shortcut chip and click Manage (or choose Manage shortcuts).
  2. Drag a row using the ⠿ handle on the left.
  3. Close the dialog when finished.
Order affects how shortcuts appear in your list; pinned shortcuts still appear in the Pinned section first.

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How to delete a shortcut

  1. Open the shortcut chip, hover a shortcut, click Delete, then confirm Delete in the row.
  2. Or open Manage shortcuts, click the trash icon, then confirm Delete.
Built-in shortcuts (such as teacher All my classes) cannot be deleted. Deleting a shortcut does not change your school roster or assessments. Only the saved filter preset is removed.

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Where to go next