Student groups

Student groups let you define who belongs in an outreach list by school year and language, without changing the main school roster. Groups power the Communications Hub: you pick a group, run a session for that group, then draft one email per student.

Demo data notice
Any names and examples here are fictitious sample data for demonstration and training only.

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How to open Manage Groups

1. From Students, go to Manage Groups, or from Communications click Manage Groups.
2. Groups are listed by school year. Each row shows the group name, language, member count, and last modified date.

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How to create a group

1. On Manage Groups, click + New Group (or Create your first group when the list is empty).
2. In New group, enter a Group name, School year, and Language.
3. Optionally choose Copy from existing group to start with another group’s roster (year and language follow that group).
4. Click Continue to open the group builder.
5. Add students from the Pool to Group roster (see below), then click + Save Group.

After saving, the group appears on Manage Groups and in the Select Group list on Communications.

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How to add and remove students (group builder)

The builder has two columns:

• Pool: students available for this school year and language (all students for administrators, your students for teachers based on assignments).
• Group roster: members of this group.

To move students:

1. Filter and search the pool (filters differ by role, see Admin vs teacher below).
2. Select one or more students with checkboxes, or use Select all for everyone currently visible in the pool.
3. Click Add → to move them to the roster, or drag rows across the middle.
4. To remove members, select roster rows and click ← Remove, drag back to the pool, or use the × on a roster row.

The group name at the top is editable inline. For a new group, set School year and Language in the header before the pool loads. When you are done, click Save Changes (edit) or + Save Group (create). You return to Manage Groups.

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How to rename, duplicate, or delete a group

On Manage Groups, each row has actions:

1. Rename: click the edit control, change the name, confirm.
2. Duplicate: create a copy with a new name (same members).
3. Delete: remove the group after confirmation (does not delete students from the school roster).

Click the group name or Edit to reopen the builder for that group.

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Assignment change notices

If your roster assignments change, hFlow may show an amber banner on Manage Groups explaining that a group was adjusted (for example, a student removed because they left your class). Read the message and click Dismiss when you have noted it.

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Admin vs teacher

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Using groups in Communications

1. Open Communications and choose your group in Select Group.
2. Create or select a session for that outreach round.
3. Open each student from the roster to draft and copy emails.

See Communications for sessions, drafts, Refresh Template, and marking sent.