> ## Documentation Index
> Fetch the complete documentation index at: https://help.hflow.pro/llms.txt
> Use this file to discover all available pages before exploring further.

# Shortcuts

> Save filter combinations as shortcuts and reuse them on Students, Assessments, and reports.

**Shortcuts** are saved filter states (sometimes called **saved views**) that remember how you narrowed the roster or a report. Instead of choosing school year, language, grades, classes, and reading tiers every time, you save that combination once and open it again from the **Shortcut** control.

## Example

Suppose you often review **4th and 5th grade** students who are in **Reading Tier 3** for the current school year and language. You can create a shortcut named something like **Gr 4–5 · Tier 3**, save those filter choices, and apply the shortcut whenever you need that cohort.

The same shortcut works in more than one place. After you use it on **Students**, you can switch to **Assessments** or open a **report** (for example Growth or Reading tier distribution), apply the same shortcut there, and hFlow sets the filters that screen supports, so you are looking at the same group of students without rebuilding the filters each time.

## Shortcuts vs student groups

|                             | **Shortcuts**                                                                                                                  | **Student groups**                                                     |
| --------------------------- | ------------------------------------------------------------------------------------------------------------------------------ | ---------------------------------------------------------------------- |
| What they save              | A **view**: filter settings (year, language, grades, classes, tiers, and for teachers which assignments are included)          | A **list**: specific students you added to a named roster              |
| Typical use                 | Day-to-day roster, gradebook, and report filtering                                                                             | [Communications](/hflow/communications) sessions and targeted outreach |
| Changes when roster changes | The shortcut still applies the same rules; students who newly match the filters appear, and those who no longer match drop off | Membership is fixed until you edit the group in **Manage Groups**      |

Shortcuts do not replace groups. Use a shortcut when you want a reusable **filter recipe**; use a [student group](/hflow/students/groups) when you need an explicit **named list** of students for messaging.

## What shortcuts remember (and what they do not)

Shortcuts can store:

* **School year** and **language**
* **Grades** and **classes** (where the screen has those filters)
* **Reading tiers** on **Students**
* **Class assignments** included in the shortcut (teachers)

They do **not** store table **search** text, **column sort**, or the **Show Reading Only** toggle on Students and Assessments. Those stay separate each time you work on the page.

You can save up to **50** shortcuts. hFlow also restores your **last used shortcut** when you sign in, when it is still available.

## Where shortcuts appear

Look for the **Shortcut** label and chip ( **Shortcuts…** or your shortcut name) in the filter area on:

* **Students** → **View Students**
* **Assessments**
* **Reports**: Growth (reading), Language progress, Reading tier distribution, Grade language distribution, and student progress charts that use the shared filter bar

All of your shortcuts live in one list; pinning and order are the same everywhere.

## Admin vs teacher

<Note>
  **Administrators** save org-wide filter context: school year, language, grades, classes, and **reading tiers** on **Students**. Shortcuts are personal to your account, not shared automatically with other staff.

  **Teachers** save shortcuts for **your class assignments** (pick at least one when you create a shortcut). On **Students**, you can also save reading tiers and grade/class filters within those assignments. A built-in **All my classes** shortcut cannot be deleted. On **Assessments** and **reports**, the shortcut applies year, language, grades, classes, and assignment scope, not reading tiers, because those screens do not use tier filters.
</Note>

## How the shortcut chip works

1. **Shortcuts…** (neutral chip), no shortcut is active; filters are set manually.
2. **Blue chip with a name**: a shortcut is active and your filters match what was saved.
3. **Modified** (amber chip), you changed filters after applying a shortcut. Use **Save** to update that shortcut, **Save as new** to keep a copy under a new name, or **Reset** to return to the saved filters.

Double-click the shortcut name on the chip to **rename** it quickly. Click **✕** on the chip to leave shortcut context while keeping your current filters as they are.

## How to create a shortcut

1. Set the filters on the page the way you want them (year, language, grades, classes, tiers, and for teachers the assignments to include).
2. Click **Save as shortcut** (lime button), or open the shortcut chip and choose **＋ Save current filters as new shortcut…**
3. In **Save shortcut**, enter a **Shortcut name** (1–40 characters). Optional name suggestions may appear based on your filters.
4. Review **This shortcut will remember** (and for teachers, confirm which class assignments are checked).
5. Optionally turn on **Pin** so the shortcut appears at the top of your list.
6. Click **Save shortcut**.

You cannot save a shortcut that duplicates the same filters as one you already have; change a filter or use a different name on the existing shortcut.

## How to apply a shortcut

1. Click the shortcut chip (**Shortcuts…** or the current name).
2. Optionally type in **Search shortcuts…** to find one by name.
3. Click a shortcut in **Pinned** or **All shortcuts**.

The page applies the saved filters immediately. On reports and Assessments, only filters that screen supports are updated; other saved values stay on the shortcut for when you open Students.

## How to pin a shortcut

* When saving: check **Pin** in the **Save shortcut** dialog.
* From the list: click the **pin** icon next to a shortcut (filled pin = pinned).
* In **Manage shortcuts**: click the pin icon on a row.

Pinned shortcuts appear under **Pinned** at the top of the menu.

## How to rename a shortcut

1. **From the chip:** double-click the shortcut name while it is active, type the new name, and confirm.
2. **From the list:** open the chip, hover a row, and click **Rename**.
3. **From Manage:** open **Manage**, click the shortcut name, and edit inline.

## How to reorder shortcuts

1. Open the shortcut chip and click **Manage** (or choose **Manage shortcuts**).
2. Drag a row using the **⠿** handle on the left.
3. Close the dialog when finished.

Order affects how shortcuts appear in your list; pinned shortcuts still appear in the **Pinned** section first.

## How to delete a shortcut

1. Open the shortcut chip, hover a shortcut, click **Delete**, then confirm **Delete** in the row.
2. Or open **Manage shortcuts**, click the trash icon, then confirm **Delete**.

Built-in shortcuts (such as teacher **All my classes**) cannot be deleted. Deleting a shortcut does not change your school roster or assessments. Only the saved filter preset is removed.

## Where to go next

* [Students](/hflow/students): roster, tiers, and student home page
* [Assessments](/hflow/assessments): gradebook and CSV import
* [Reports overview](/hflow/reports): organization charts
* [Student groups](/hflow/students/groups): fixed member lists for Communications